![]() Take the time to make this letter as professional as possible. This letter is likely very important to your employee or former employee – their housing, future employment, or insurance may depend on it. Provide a form of contact for the recipient, such as your phone number or email. ![]() At the end of the letter, offer to answer any additional questions. However, do not include these extra details unless requested. For example, some letters include the person’s salary, how often they are paid (weekly, bi-weekly, etc.), and how many hours a week they work. Check with your employee if any additional information needs to be shared. Most employment verification letters include the person's name, their department in the company (sometimes you need to include their specific job title), and the amount of time they have been employed. Do not add any information beyond what the employee asks – for example, do not provide an evaluation of the employee’s work. Employment verification letters should not be lengthy. Be sure to include a salutation at the beginning and a handwritten signature at the end. Include your contact information at the top, the date, and the recipient’s contact information (if you have it). Use official business letter format when writing your letter. Use our template in your design software as a guide during your design creation. Browse by style and size below, then select the corresponding template. ![]() Do you have to write an employment verification letter for someone? Below are some tips on how to write an employment verification letter, and what to include. We have a design template for each envelope, invitation and card size for the highest quality custom printed products.
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